Purchasing Purchase Orders, Goods Receipt and Supplier Invoices
Ordered. Received. Invoiced.
A purchase order starts as a draft and opens once you place it. Every delivery is deducted from the order, so the remaining quantity and due date are always in view.
Included in the Starter package · Campaign price: ₺99/month, VAT included.
What was ordered. What arrived. What is still due.
The whole supply side, from purchase orders and goods receipt to supplier invoices and quick purchases. Incoming goods enter the warehouse with their lot, expiry date and delivery vehicle, and the invoice lands on the supplier’s account.
One order, start to finish.
Prepare the draft, add the lines and place the order. Goods can arrive in parts, and each delivery reduces what is left. Enter the invoice from the received waybills and the order closes.
Goods receipt, at the gate.
When goods arrive, you record the warehouse, the lot number printed on the label, lot attributes and the expiry date. Pick a package type and the count is worked out from the quantity. The vehicle’s plate and the driver’s name and phone are logged too.
Freight invoices belong here too.
Use a service purchase invoice to record freight, handling or any other service with a description and amount. No stock movement is needed, and it posts to the supplier’s account.
Know what is due, and when.
The expected goods-in report lists the remaining quantity on every open order by due date, so the warehouse knows what is coming before the truck does.
Quick purchase. One step.
For goods that just show up, skip the order: a quick purchase creates the order, waybill and invoice in one step and puts the goods into the warehouse. If you leave the supplier empty, the amount is paid from your own till.
One company. One record.
Goods receipt writes to stock with its lot, and the purchase invoice writes to the supplier’s account. A payment from Cash or Banking settles that same account, and goods waiting for analysis queue up in the Quality Control app.
Every feature.
Purchase orders
- Draft orders, add lines, then place the order
- Statuses: Draft, Open, Closed, Cancelled
- Due date, lines, total, received and remaining quantity
- Pick up an unfinished draft where you left it
- Received lines cannot be deleted
- Expected goods-in report
- Orders go to approval under half permission
Goods receipt
- Receive against an order, including partial deliveries
- Direct receipt with no order: the order, closing, waybill and stock are created in the background
- Supplier waybill number
- Vehicle plate, driver name and phone
- Label lot number, lot attributes and expiry date
- Package count calculated from the quantity
- Incoming goods held for analysis with Quality Control
Purchase invoices
- Invoices entered from received waybills
- Several waybills on one invoice
- Check that selected waybills share a valid invoice date range
- Free purchase invoice: order, waybill and invoice in one step, goods into stock
- Service purchase invoice for freight, handling and services
- Foreign-currency invoices with exchange rate
- Line and invoice discounts
Quick purchase
- Goods received directly, with no order, waybill or invoice
- With lot, packaging and expiry date
- Without a supplier, the amount is paid from the user’s till
- Vehicle and driver details
- Goes to approval under half permission
Specs
- Documents
- Purchase order, goods receipt, purchase invoice, free and service invoices, quick purchase
- Stock details
- Warehouse, lot number, lot attributes, expiry date, packaging
- Transport
- Plate, driver name and phone
- Currency
- TRY and foreign currencies; rate required for foreign currency
- Permissions
- Orders, receipts and invoices go to approval under half permission
- Works with
- Inventory, Customer Accounts, Quality Control, e-Invoice
- Package
- Included in the starter package
In the Starter package. On campaign.
Purchasing comes inside the Starter package.
Starter package
₺249₺99Campaign
per month · VAT included
What every business needs: customers, cash, banks, stock, purchasing, sales, reports, documents, calendar, reminders, approvals and settings. No user classes: the general manager and the warehouse clerk start in the same place.
Start with the campaign- Sign-in details arrive by email after payment
- 10 GB storage included
Questions, answered.
Only part of the order arrived. How do I track the rest?
Each delivery is deducted from the order, and the list shows received and remaining quantities side by side. The expected goods-in report lists what remains by due date.
How do I book goods that arrived without an order?
Use a direct receipt and the order, closing, waybill and stock entry are created in the background. If you also have the invoice, a free purchase invoice or a quick purchase does it all in one step.
Can I enter service invoices such as freight?
Yes. A service purchase invoice records freight, handling or any other service with a description and amount, posting to the supplier’s account without a stock movement.
Are expiry dates tracked?
The expiry date is written to the lot at goods receipt. The Inventory app then flags lots that are close to or past that date.
Can I see e-invoices from my suppliers?
With the e-Invoice app, incoming e-invoices arrive in Assist.